With your mouse, highlight the text you want to comment on. Then select either New Comment from the menu ribbon or from the popup formatter dialog box.
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If you have a question regarding a statement or need help, you can add comments along the way. In this next section, I will teach you how to make comments in the document without having to add additional text. Making Comments and Removing Track Changes Comments As a reminder, for you to accept or reject an edit, your cursor must be placed within the area of edits. Note: when you accept or reject an edit Microsoft will automatically send your cursor to the next change if any. Note: you can also access these commands when you right click on edited text.Īnother way in which you can accept or reject changes is by hovering your mouse over the changed text and either clicking on the check mark to accept or the X to reject. Page icon with a green arrow pointing to the right. (click this icon to go to the next edit).Page icon with a green arrow pointing to the left (click this icon to go to the previous edit).Page icon with a red X (click this icon to reject a change).Page icon with a green check mark (click this icon to accept a change).Track Changes (turn this on to track your changes).On the Menu ribbon at the top right-hand corner, you will see a bunch of buttons:
Next, I will show you how to accept or reject those changes. Īfter people have made their changes, you will want to review them and then either accept or reject their changes. How to accept or reject edits to a documentĪs a reminder, anyone who reviews and edits your document must turn on Track Changes. When you hover your mouse over your text a dialog box will appear to let you know what has been added or deleted to the document. This will help you decipher who made changes to the document as well as keep you from getting confused with the remaining text. To keep track of edits on a page, the left-hand side margin will display a grey bar that will let you know an edit has been made to this paragraph.įor example, if you delete a couple words or a paragraph with Track Changes on, the text you deleted will remain visible but will appear in red/blue font (my changes are in red, but others who make changes will appear in blue) with a strikethrough. If they decide to delete a sentence or a paragraph of your text, it will be displayed in blue with a strikethrough. When you share your document with others to review, changes they make will appear in blue. As I write this blog, you will see those changes made be formatted in red with an underline. To demonstrate the features of Track Changes, I have turned on this feature For Everyone.
With this new feature, you can now tell Word to track only your changes (“Just Mine”). The cool new feature added to Track Changes is having the ability to track your own changes. Note: Anyone who grants access to the document to make edits will need to turn on Track Changes on their end for this feature to work properly. Once Track Changes is turned on, everyone who edits the document will see changes whether they are made by the author or collaborators. To do this you click on the Review tab on the menu ribbon above, then click Track Changes. Let’s get startedįirst you need to turn on Track Changes.
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Track Changes is a feature built into Microsoft Word (for PC or MAC) that keeps track of all the edits made to your document and lets you make comments. When Track Changes is turned on, the edit you make to the document is highlighted, appearing in assorted colors or styles to separate them from the original text. This tool is particularly useful for documents with multiple editors, who can review and approve (or reject) each other’s edits. Today, I will walk you through the features of Track Changes, how to use it, and show you Microsoft’s new feature in Word where you can see your individual changes made to a document. I do not know what year Microsoft introduced Track Changes to documents in Word, but I can tell you it has been a blessing to those who must proofread all day. It was time consuming reading word for word in each document trying to spot the difference s and not knowing if what was edited made sense. Years ago, we found ourselves comparing documents next to each other to see what changes were made, and whether to accept those changes. The critical part of producing great content requires getting feedback from your colleagues.
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